Records Request Policy for Green Briar Village Club Association

The Board adopts the following rules governing the frequency, time, location, notice, records to be inspected, and manner of inspection of Association official records. These procedures are subject to unilateral alteration by the Board from time to time in the interest of effective, efficient governance of such inspections and copying.

  1. Only members of the Association or their designated legal representatives shall be permitted access to the records of the Association.
  2. Only those records referenced in F.S. § 720.303(4) (2022), and which are not referenced in the inaccessible records described in F.S. § 720.303(5)(c) (2022), as those statutes may be amended from time to time, shall be available to the membership and their legal representatives.
  3. Any request to inspect the records of the Association must be delivered by certified mail, return receipt requested, to the current property manager or if none exists, to the Association Secretary.
  4. The Board has 10 business days to respond to written requests sent in a manner that complies with statutory requirements.
  5. Requests to inspect only documents which have been posted to a community portal or which have been made available by other electronic means accessible to the membership, will be met with instruction to inspect the records via those media unless and until the requestor verifies that the requestor lacks a method of accessing the records via those media.
  6. Members and their representatives shall be limited to one records request, up to eight (8 hours), per 30 calendar days.
  7. Administrative fees will be imposed at $20 per hour for any records request involving research or copying of records in excess of 30 minutes and more than 25 pages of records. Additionally, costs will be recovered by the Association at $.25 per page for any request for hard copies that exceed 25 pages, which is payable in advance of the copies being made.
  8. Requesters may inspect records at the Association’s office during office hours, provided it does not disrupt normal operations.
  9. Records provided for inspection must be handled carefully, and the requester may not remove any records from the Association’s premises.
  10. Please note that sharing certain types of information, such as personal identifying details or confidential records, may violate privacy laws and could expose the individual to legal liability.

Contact Information

For questions or further information about this Records Request Policy, please contact:
Office Number: 407-352-1231
manager@greenbriarvillageclub.com
10151 Gifford Blvd, Orlando, FL 32821

Effective Date: 7/01/2024

In sum, the following records are not accessible to members or parcel owners:

  1. Any record protected by the lawyer-client privilege as described in s. 90.502 AND any record protected by the work-product privilege, including, but not limited to, a record prepared by an association attorney or prepared at the attorney’s express direction which reflects a mental impression, conclusion, litigation strategy, or legal theory of the attorney or the association AND which was prepared exclusively for civil or criminal litigation or for adversarial administrative proceedings or which was prepared in anticipation of such litigation or proceedings until the conclusion of the litigation or proceedings.
  2. Information obtained with the approval of the lease, sale, or other transfer of a parcel.
  3. Personnel records including disciplinary, payroll, health, and insurance records.
  4. Medical records of parcel owners or community residents.
  5. Personal information.
  6. Any electronic security measure used to safeguard data, including passwords.
  7. The software and operating system that allows the manipulation of data.